Date: Fri, 26 Aug 2005 13:40:54 +0800 From: "Al Alegre" <alalegre@fma.ph> Subject: [communication 1365] Fw: [CS Bureau] Space related issues for CS in Tunis To: "wsis-asia" <communication@wsisasia.org> Message-Id: <009f01c5aa05$a7d15740$9d00a8c0@fma> X-Mail-Count: 01365----- Original Message ----- From: CONGO - Philippe Dam <wsis@iprolink.ch> To: 'bureau wsis' <bureau@wsis-cs.org> Cc: 'Alejandra Mendoza' <wsis@ngocongo.org>; <Ramin.Kaweh@unctad.org>; 'Renate Bloem' <rbloem@ngocongo.org> Sent: Friday, August 26, 2005 12:20 AM Subject: [CS Bureau] Space related issues for CS in Tunis Dear CSB members, Regarding space related issues in Tunis, WSIS ES informed us yesterday that Civil Society will have 412 m2 of space in the Kram Center (please find e-mail from Mr. Nakaya below). The CSB is invited to discuss internally how we would like to utilize this space and to indicate to WSIS ES by 2 September how we want the space to be divided by walls, furnished with desks and chairs, and where ICT equipment will be located. Below you will find a draft proposal based on the previous CSB requests to WSIS ES (see the attached e-mail by Renate, dated 30-5-2005). CSB Members will have the time until Thursday 1 September (Geneva time) to send us comments and proposals on the basis of our draft. Then we will prepare the final requirements on Friday morning and mail them to the WSIS ES. Please consider first of all that this is much more space than we had for WSIS Phase I in Geneva. Draft proposal: In the draft map (see attached file), we have divided the space into: - 1 Meeting room for CSB meetings (ca. 8 x 10m) with tables and chairs for 30/35 people - 1 Meeting room for workgroups and caucuses (ca. 6 x 10 m) with tables and chairs for 20/25 people - 1 equipped office for CSB Secretariat (4 x 6m). In addition, we request the CSB secretariat Office to be located very near the WSIS ES, in order to improve interactions. This would also leave room for an additional cubicle in the CS area. - 7 smaller cubicle offices (preferably 8) for CS Families (each around 3 x 4 m), with desk and 1 PC each - 1 information booth located at the entrance hall, with 1 PC connected to Internet and 1 telephone. The remaining space will be a working area equipped with tables, chairs and Internet connections for laptops. We suggest small tables (that is easy to rearrange) and chairs for 50-70 people. Concerning ICT equipment we suggest: - Each of the 7(8) small offices will have one PC connected to the Internet, the CSB Secretariat office will have two, and the last PC will be situated in the working area and connected to the plasma screen. - Photocopier and 1 printer in CSB secretariat, 2 printers in the working area. - Preferably 50 internet connections for laptops which should be distributed with 30 in the working area and 10 in each meeting room. - 12 telephones: one in the information booth, one in each cubicle office, one in the CSB Secretariat office, and two in the working area. - In addition we need a TV or Monitor with feed to the plenary. The monitor placed in the CS area would allow people to follow the proceedings in the plenary room - without having to be there... - Free WiFi Connection - All equipment provided free of charge We are waiting for your comments on this proposal at wsis@ngocongo.org, as soon as possible and before Thursday 1 September. Best regards, Philippe Dam & Jette Madsen CONGO - WSIS CS Secretariat 11, Avenue de la Paix CH-1202 Geneva Tel: +41 22 301 1000 Fax: +41 22 301 2000 E-mail: <mailto:wsis@ngocongo.org> wsis@ngocongo.org Website: <BLOCKED::http://www.ngocongo.org> www.ngocongo.org The Conference of NGOs (CONGO) is an international, membership association that facilitates the participation of NGOs in United Nations debates and decisions. Founded in 1948, CONGO's major objective is to ensure the presence of NGOs in exchanges among the world's governments and United Nations agencies on issues of global concern. For more information see our website at www.ngocongo.org <BLOCKED::http://www.ngocongo.org/> _____ De : toru.nakaya@itu.int [mailto:toru.nakaya@itu.int] Envoyé : mercredi, 24. aoÕ 2005 09:45 À : wsis@ngocongo.org; rbloem@ngocongo.org Cc : moncef.achour@itu.int; ramin.kaweh@unctad.org; wsis@ngocongo.org; wsis@ngocongo.org; charlotte.sgier@itu.int; charles.geiger@itu.int Objet : RE: Sommet Mondial - Espace pour la SociñÕé Civile - Plans Importance : Haute Dear Renata, I am sending this message to supplement Mr. Geiger's message sent out a half hour ago. As he indicated, Civil Society has been allocated a space of 412m2 in the official summit perimetre in the Kram centre. Please find attached, the location of the space in the Kram centre. Unfortunatelly, this space has only one entrance and it seems difficult to install another entrance to this space. Now, You are asked to indicate how this space be divided by walls and furnished with desks and chairs by 2 September. Regarding your request for ICT equipment (your message is attached), our current response for this space is as follows. 1) WiFi: Available anywhere in the Kram centre, but will be charged 2) 40 Internet Connections for laptop PCs 3) 10 PCs for the Secretariat of Civil Society connected to Internet 4) 3 Printers 5) 1 Photocopier 6) 1 Plasma screen connected to one of the PCs indicated above. This PC will have Internet Rountable IP address. 7) Power supply to meet the need for the above mentioned equipment You are asked to indicate where those equipment be exactly located by 2 September since we have to arrange cables in this space. If you wish to make changes to the number of each equipment, please contact me before 31st of August. All the equipment mentioned above would be provided at free of charge, in principle. But we are waiting for the confirmation from the host country. Please note that all the specificatin should be cited in the host country agreement to be signed by ITU and the host country.This is the reason we should expect your reply by the date indicated above. With regard to a telephone, if it is for local call only, it could be provided at free of charge. If you wish to have one for international calls, the Civil Society Bureau will be charged for the tariff. Please indicate the number of telephone set needed in this space before 31st of August, if necessary. For your information, mobile phones can be used in the Kram centre. In addition to the space stated above, the Civil Society secretariat can have 1 information booth located at the entrance hall. (It is indicated as "INFO" in the plan sent by Mr. Geiger.) It is equipped with 1 PC connected to Internet. If you wish to make use of it, please confirm before 31st of August. I look forward to your reply. Best regards Toru Nakaya WSIS-ES -----Original Message----- From: Geiger, Charles Sent: 24 August 2005 10:16 To: 'wsis@ngocongo.org'; 'rbloem@ngocongo.org' Cc: Achour, Moncef; 'ramin.kaweh@unctad.org'; Nakaya, Toru Subject: FW: Sommet Mondial - Espace pour la SociñÕé Civile - Plans Dear all Please find attached a map of the civil society area at the Kram Center. We would like to invite you to discuss internally in the CSB how this space could be utilized/divided. It would be for all activities of civil society including Bureau meetings, but without the Plenaries. As discussed, for CS plenaries we would put the room of the Committee of the whole at your disposal from 16-18 November, whenever available (a possible Committee meeting would have precedence over the civil society meeting). This room has around 480 seats and is the biggest room in the Kram besides the Plenary hall. This room is equipped with 6 interpretation booths. I do not exclude that the CSB could use the meeting room reserved for the Government Bureau (again of course only if the Government Bureau does not meet or there are no other official events in this room). The Government Bureau room has 100 seats and 3 interpretation booths. Best Charles Geiger -----Original Message----- From: Roussel, Cyrille [mailto:Cyrille.Roussel@itu.int] Sent: mardi, 23. aoÕ 2005 16:54 To: Asencio, Marie-Isabelle Cc: Geiger, Charles Subject: Sommet Mondial - Espace pour la SociñÕé Civile - Plans Bonjour Isabel, voici une image (tirñÆ du plan gñÏñÓal) de la zone ou seront implantñÔ les bureaux de la SociñÕé Civile. Ils y trouveront ñÈalement les cotes. Bien à vous Cyrille -------------------------------------------------------------------------------- No virus found in this incoming message. Checked by AVG Anti-Virus. Version: 7.0.338 / Virus Database: 267.10.15/80 - Release Date: 08/23/20051365_2.rfc822 (attatchment)(tag is disabled)