----- Original Message -----
From: Robert Guerra <rguerra@lists.privaterra.org>
To: <plenary@wsis-cs.org>
Cc: <bureau@wsis-cs.org>
Sent: Thursday, January 20, 2005 2:24 PM
Subject: [CS Bureau] Information for Participants
> Converted from the .DOC file TO ASCII
>
> Original document @
>
http://www.itu.int/wsis/documents/listing.asp?lang=en?&c_event=pc2|2&c_type=
a|
>
> Document WSIS-II/PC-2/ADM/1-E
> 6 January 2005
> Original: English
>
> WSIS Executive Secretariat
> INFORMATION FOR PARTICIPANTS
> Tunis phase of WSIS, PrepCom-2, 17-25 February 2005, Geneva
>
> 1 Venue
>
> The second meeting of the Preparatory Committee (PrepCom-2) of the
> Tunis phase of the World Summit on the Information Society (WSIS)
> will be held at the Palais des Nations, Ž³Salle de lŽ¹AssemblñÆŽ² , 3rd
> floor, building A, Place des Nations, 1211 Geneva 10, from 17-25
> February 2005.
>
> 2 Participation
>
> The WSIS PrepCom-2 meeting is open to:
> i) Representatives of States;
> ii) Observers representatives of:
>
> ? Entities and organizations having received a standing
> invitation to participate as observers in the sessions and work of
> the United Nations General Assembly;
> ? UN specialized agencies and other invited intergovernmental
> organizations;
> ? UN Secretariat and organs;
> ? Associate Members of Regional Commissions;
> ? Accredited civil society entities (including NGOs);
> ? Accredited business sector entities (including ITU Sector Members).
>
> Accredited media and press representatives will also have access to
> the premises.
>
> 3 Accreditation process for non-governmental organizations,
> civil society and business sector entities
>
> Information concerning the accreditation arrangements for
> participation of non-governmental organizations, civil society and
> business entities is available on the WSIS website at:
> http://www.itu.int/wsis/participation/accreditation/index.html
>
> 4 Fellowships for LDC participants and civil society representatives
>
> At PrepCom-2, a limited number of fellowships will be available to
> government representatives from developing countries (with special
> emphasis on least developed countries, LDCs) as well as for
> representatives from civil society. Information concerning the
> conditions and procedures for these fellowships is available on the
> WSIS website at: http://www.itu.int/wsis/preparatory2/pc2/index.html
>
> 5 Press
>
> Accreditation to the WSIS PrepCom-2 meeting is required in order to
> obtain a press badge and thereby gain admission to the meeting. Media
> accreditation will open on 15 December. The procedure for media
> accreditation along with the form to complete can be found at
> http://www.itu.int/newsroom/accredit/wsis/procedure.html. Media
> information on the meeting will be available at
> http://www.itu.int/wsis/newsroom/2/pc2/ from early February.
>
> Media badges for PrepCom-2 will be available from 16 February 2005,
> 08:30 at the WSIS Media accreditation desk of the Montbrillant
> Building of ITU Headquarters . Please note that the confirmation
> letter sent upon acceptance of media accreditation should be
> presented at the desk together with one form of photo identification,
> in order to receive WSIS Media badges.
>
> 6 Provisional timetable
>
> The provisional timetable of PrepCom-2 will be published in due
> course on the WSIS website at:
> http://www.itu.int/wsis/preparatory2/pc2/index.html
>
> 7 Working hours
> Business hours are as follows: 17-18 & 21-25 February: 10:00-13:00 &
> 15:00-18:00
>
> 8 Swiss entry visas
>
> Participants requiring a visa in order to enter Switzerland are
> reminded that they must obtain the visa before travelling to
> Switzerland. Persons from countries in which Switzerland is not
> represented (by an Embassy or Consulate) must obtain their visas in a
> third country.
>
> The Swiss authorities have introduced new measures concerning visas.
> Visas are no longer issued at the airport, other than in exceptional
> circumstances to persons from countries in which Switzerland has no
> representation (Embassy or Consulate), and then solely on
> presentation of documentary evidence, such as a mission order from
> their administration or an official letter of invitation, to the
> effect that the person concerned is attending a meeting organized
> under the auspices of ITU.
>
> Visa support
>
> The ITU Secretariat can assist participants who have difficulty in
> obtaining a visa. An official request signed by the responsible
> person of the entity to be represented should be submitted to the ITU
> Secretariat (fax No. +41 22 730 6443) providing applicant details as
> follows:
> ? PrepCom-2 ID Number
> ? First name, Last name
> ? Date of birth
> ? Passport number, date of issue, date of expiry
>
> Requests must be submitted on official headed paper, must be signed
> and stamped by the entity to be represented, and must be accompanied
> by a copy of the national passport of the applicant. Your request
> will be processed subject to receipt of the above-mentioned
> information, at least 15 days before departure.
>
> Neither ITU nor the WSIS Executive Secretariat can intervene to
> assist with requests to have entry visas to Switzerland issued at the
> airport.
>
> 9 Registration
> Pre-registration is strongly advised in order to avoid delays upon
> arrival at the meeting.
>
> Advance registration
> Registration for PrepCom-2 will begin on 5 January 2005. Participants
> should be registered on-line at
> http://www.itu.int/wsis/preparatory2/pc2/index.html by Designated
> Focal Points for participation in the WSIS preparatory process and
> the Summit. A username and password is required to access the on-line
> system, which will be provided in due course by the Secretariat to
> your Focal Point.
> On-site registration and badging
>
> The registration and badging desk will be located at the ITU
> Montbrillant building and will be open at the following times:
> Monday-Friday, 14-18 & 21-25 February 2005 0900 to 1300 and 1400
> to 1800 hours
>
> Pre-registered persons are requested to proceed to the registration
> desk and present an official identity document (e.g. passport or
> driving license) to obtain their badge.
> Persons who have not registered before the event should proceed to
> the registration desk where they will be required to produce
> documentary evidence attesting to their employer (name of
> Administration or provisionally accredited entity/organization they
> are representing and its address) in order to obtain their badge. A
> special registration desk will be reserved for accredited media
> representatives.
>
> The PrepCom-2 badge will also provide access to the open Plenary
> Meeting of the Working Group on Internet Governance (WGIG), scheduled
> for Monday, 14 February 1100 to 1300 hours and to the Open
> Consultations of the WGIG, scheduled for Tuesday/Wednesday 15 and 16
> February 1000 to 1300 and 1500 to 1800 hours .
> Please refer to section 5 for information on media participation.
>
> There is no registration fee for PrepCom-2. Airfare, hotel and
> miscellaneous expenses shall be borne by the participant.
> Access to UNOG (Palais des Nations)
>
> All participants need an official badge and personal identity
> document with photo to enter the Palais des Nations.
> Participants without hand luggage may access the building through the
> Place des Nations and Pregny gates. Participants carrying hand
> luggage (briefcases, laptops) may access the building through the
> Pregny gate only. Suitcases are not permitted.
>
> 10 Documentation
>
> Official documents for PrepCom-2 will be available in Arabic,
> Chinese, English, French, Russian and Spanish.
> The provisional agenda and official documents will be available on
> the WSIS website at:
> http://www.itu.int/wsis/preparatory2/pc2/index.html
> Upon registration, the Document Distribution Service will provide
> each participant with a complete set of documents. Further
> documentation will be made available in the meeting room(s).
>
> 11 Interpretation
> Simultaneous interpretation will be available in Arabic, Chinese,
> English, French, Russian and Spanish in the plenary and sub-committee
> meetings. Interpretation in French, English and Spanish is available
> for major civil society meetings.
>
> 12 Seating arrangements
> Seating will follow the UN practice. Each State will have two seats
> at table and two seats behind in the plenary hall of the meeting.
> Observers will have one seat each. Additional free seating will be
> available at the back of the room and on the balcony. Seating in the
> plenary and other meeting room(s) will be in the English alphabetical
> order.
>
> 13 Meeting room reservations
> If you wish to reserve a meeting room in the Palais des Nations,
> please contact Ms DaniïÍe Boccard (e-mail : daniele.boccard@itu.int).
>
> 14 Cloakroom facility
> A self-service cloakroom is available at the entrance of the ³Salle
> de lŽ¹AssemblñÆŽ² , building A, of the Palais de Nations. The area is
> not monitored and neither the UN, the ITU nor the WSIS Executive
> Secretariat can be held responsible for any loss or theft, which may
> occur.
>
> 15 Hotel room reservations
> Participants are expected to make their own accommodation
> arrangements. A list of hotels in Geneva and the surrounding area
> that accord special rates to participants of UN meetings is available
> at the WSIS website at: http://www.itu.int/wsis/practical/travel.html
>
> 16 Climate
> The climate in Geneva in February is cold, with daytime temperature
> averaging around 0 8º C.
>
> 17 Electrical appliances
>
> The electrical current in Switzerland is 220 V/50 Hz.
>
> 18 Public transport
> To call a taxi, dial 022 33 141 33. Buses 5, 8, 11, 14, 18, 28, F, V
> and Z stop at Place des Nations, as well as trams 13 and 15. Tickets
> must be bought at the bus and tram stops (correct change only) before
> boarding the bus or tram. A standard ticket for the Geneva city area
> costs 3.00 Swiss francs. Weekly passes valid for buses, trams, boat
> taxis (mouettes) and regional trains are available. Buses 18 and 28
> connect to the airport from the Place des Nations. For more
> information, see:
> http://www.tpg.ch/Internet+TPG/Anglais/EHomepage/Accueil.htm
> Trains are available from Cornavin station, connected by buses 5, 11,
> 8, F, V and Z as well as Trams 13 and 15. The closest train station
> is SñÄheron, next to WMO and Jardin Botanique from where Regional
> trains run to Cornavin and Nyon. For more information:
> http://www.sbb.ch/en/
>
> 19 Parking
> Parking restrictions are in force in the streets adjacent to the
> Palais des Nations. To avoid fines, participants are advised to
> respect these restrictions, particularly in the area adjacent to the
> Palais des Nations main entrance. Limited parking facilities will be
> made available in the surrounding area and places will be allocated
> on a first come, first served basis.
>
> 20 Banking
> Two UBS banks are located in the Palais des Nations: 1) door 6,
> building S: open from Monday to Friday 8.30-16.30; 2) door 41,
> building E, open: 8.30-2.30 and 13.30-16.30. For more information,
> see: http://www.itu.int/wsis/docs2/pc2/venue.html
>
> 21 Post office
> The post office is located at Door 6, building S. Only UN stamps may
> be used here. Opening hours: 8.30-17.00. For more information, see:
> http://www.itu.int/wsis/docs2/pc2/venue.html
>
> 22 CafñÔ and Restaurants
> For information on the cafes, bars and restaurants in the Palais des
> Nations, see: http://www.itu.int/wsis/docs2/pc2/venue.html
>
>
>
>
> --
> ###
> Robert Guerra <rguerra@privaterra.org>
> Privaterra - <http://www.privaterra.org>
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